Data room confidential mode allows the administrator of a virtual data room restrict the use of a VDR by a particular user based upon their IP address or the type of device. It’s a useful tool for M&A deals as well as other sensitive business ventures.
A reputable provider will offer granular rights settings for users and two-factor authentication. They will also have remote shred that removes downloaded files when an administrator has removed access. They will also be able handle the most popular formats for files that include PDFs and Excel XLSXs. The top providers will be able to add watermarks to the files users download to deter people from sharing leaked copies files online. They can even specify a time limit for files that have been downloaded which will stop unauthorised downloading.
Redaction is yet another useful tool that allows administrators to hide (black out) specific portions of text or parts of a file from authorized users. This feature is crucial since it shields sensitive business information and personally identifiable information from hackers. The most trusted VDR providers can remove PDF, doc, documents, txt, ppt, pptx GIF, jpg, and gif files as well as Q&A files.
Some providers let users print documents that automatically include a “watermark” and download the original version. A good provider will also provide a question-and-answer feature that lets users discuss documents in the dataroom. They also store answers in an easily searchable database. This is a great tool for M&A transactions or any due diligence project.